Workflow — Room booking

Minimum viable policy

• Booking window and max duration
• No-show / late cancel rules
• Cleanup expectations
• Who overrides for paid events

Tooling

• LibreBooking or Cal.com for rooms
• Seatsurfing for desks
• Avoid dual systems of record

Automation risk

Auto-unlocking doors from calendar events without offline fallback can lock people out or let people in wrongly. Keep physical procedures.