{ "schema_version": "1.0.0", "generated_at": "2026-10-21T15:08:22.478Z", "tool_count": 116, "stack_count": 4, "workflow_count": 20, "tools": [ { "id": "activepieces", "name": "Activepieces", "tagline": "MIT-licensed automation alternative for integrating the stack", "categories": [ "automation-integration" ], "roles": [ "technical-operator", "operations-manager" ], "workflows": [ "member-onboarding", "marketing-campaigns", "reporting-kpis" ], "problems": [ "integrate-stack", "reduce-manual-admin", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 77, "homepage": "https://www.activepieces.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "actual-budget", "name": "Actual Budget", "tagline": "Local-first budgeting for small operator finances", "categories": [ "accounting" ], "roles": [ "owner-operator", "finance" ], "workflows": [ "reporting-kpis" ], "problems": [ "replace-spreadsheets", "self-host-for-data-control" ], "deployment": [ "self-hosted", "desktop" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "stub", "featured": false, "rank_score": 64, "homepage": "https://actualbudget.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "airtable", "name": "Airtable", "tagline": "Freemium spreadsheet-database hybrid for ops trackers", "categories": [ "project-work-management", "membership-crm" ], "roles": [ "operations-manager", "community-manager", "event-coordinator", "sales-manager" ], "workflows": [ "event-lifecycle", "tour-to-close", "facility-maintenance" ], "problems": [ "replace-spreadsheets", "reduce-manual-admin" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 74, "homepage": "https://www.airtable.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "appwrite", "name": "Appwrite", "tagline": "Self-hostable backend-as-a-service for custom tools", "categories": [ "developer-platform" ], "roles": [ "technical-operator", "consultant-implementer" ], "workflows": [ "member-onboarding", "access-provisioning" ], "problems": [ "integrate-stack", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "BSD-3-Clause", "cost_model": "freemium", "difficulty": "hard", "guide_status": "stub", "featured": false, "rank_score": 67, "homepage": "https://appwrite.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "authelia", "name": "Authelia", "tagline": "Authentication and authorization companion for reverse proxies", "categories": [ "identity-sso", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "access-provisioning", "compliance-review" ], "problems": [ "secure-door-access", "self-host-for-data-control", "privacy-compliance" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 79, "homepage": "https://www.authelia.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "authentik", "name": "Authentik", "tagline": "Flexible identity provider with flows suited to smaller self-hosted stacks", "categories": [ "identity-sso", "security-compliance" ], "roles": [ "technical-operator", "operations-manager" ], "workflows": [ "access-provisioning", "member-offboarding", "compliance-review" ], "problems": [ "integrate-stack", "secure-door-access", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 86, "homepage": "https://goauthentik.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "baserow", "name": "Baserow", "tagline": "Open-source no-code database as a spreadsheet replacement", "categories": [ "project-work-management", "membership-crm" ], "roles": [ "operations-manager", "community-manager", "event-coordinator", "technical-operator" ], "workflows": [ "event-lifecycle", "facility-maintenance", "tour-to-close" ], "problems": [ "replace-spreadsheets", "reduce-software-cost", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "MIT", "cost_model": "open-core-paid-features", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 74, "homepage": "https://baserow.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "bigbluebutton", "name": "BigBlueButton", "tagline": "Open-source virtual classroom style conferencing for events and training", "categories": [ "video-conferencing", "event-management" ], "roles": [ "event-coordinator", "community-manager", "technical-operator" ], "workflows": [ "event-lifecycle", "community-programming" ], "problems": [ "run-events", "improve-member-experience", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "LGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "expert", "guide_status": "stub", "featured": false, "rank_score": 66, "homepage": "https://bigbluebutton.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "bookstack", "name": "BookStack", "tagline": "Simple wiki for SOPs, member FAQs, and multi-site runbooks", "categories": [ "knowledge-base" ], "roles": [ "community-manager", "operations-manager", "multi-location-operator", "technical-operator" ], "workflows": [ "member-onboarding", "incident-response", "facility-maintenance", "multi-site-rollout" ], "problems": [ "centralize-knowledge", "multi-location-consistency", "reduce-manual-admin" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "full", "featured": true, "rank_score": 87, "homepage": "https://www.bookstackapp.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "borgbackup", "name": "BorgBackup", "tagline": "Deduplicating encrypted backups with strong ops pedigree", "categories": [ "backup-recovery" ], "roles": [ "technical-operator" ], "workflows": [ "backup-restore-drill" ], "problems": [ "disaster-recovery", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "BSD-3-Clause", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "full", "featured": false, "rank_score": 82, "homepage": "https://www.borgbackup.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "brevo", "name": "Brevo", "tagline": "Freemium email/SMS platform often used as SMTP for self-hosted apps", "categories": [ "email-marketing" ], "roles": [ "marketing", "technical-operator", "community-manager" ], "workflows": [ "marketing-campaigns", "member-onboarding" ], "problems": [ "grow-pipeline", "integrate-stack", "reduce-software-cost" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 79, "homepage": "https://www.brevo.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "caddy", "name": "Caddy", "tagline": "Automatic HTTPS reverse proxy for self-hosted apps", "categories": [ "developer-platform", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "multi-site-rollout", "incident-response" ], "problems": [ "self-host-for-data-control", "privacy-compliance" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 84, "homepage": "https://caddyserver.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "cal-com", "name": "Cal.com", "tagline": "Open scheduling infrastructure for tours, rooms, and consultations", "categories": [ "booking-scheduling" ], "roles": [ "sales-manager", "community-manager", "event-coordinator", "technical-operator" ], "workflows": [ "tour-to-close", "room-booking", "event-lifecycle", "day-pass-checkin" ], "problems": [ "fill-meeting-rooms", "grow-pipeline", "reduce-manual-admin", "improve-member-experience" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 91, "homepage": "https://cal.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "canva", "name": "Canva", "tagline": "Freemium design for non-designers producing space marketing", "categories": [ "digital-signage", "community-engagement" ], "roles": [ "community-manager", "marketing", "event-coordinator" ], "workflows": [ "marketing-campaigns", "event-lifecycle", "community-programming" ], "problems": [ "run-events", "grow-pipeline", "reduce-manual-admin" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "trivial", "guide_status": "planned", "featured": false, "rank_score": 80, "homepage": "https://www.canva.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "chatwoot", "name": "Chatwoot", "tagline": "Open-source customer engagement for website chat and shared inboxes", "categories": [ "helpdesk-support", "communication-chat", "community-engagement" ], "roles": [ "community-manager", "sales-manager", "operations-manager" ], "workflows": [ "tour-to-close", "member-onboarding", "incident-response" ], "problems": [ "improve-member-experience", "grow-pipeline", "reduce-manual-admin" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "MIT", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 86, "homepage": "https://www.chatwoot.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "cobot", "name": "Cobot", "tagline": "Coworking management SaaS popular with independent spaces", "categories": [ "membership-crm", "billing-payments", "booking-scheduling" ], "roles": [ "owner-operator", "community-manager", "operations-manager", "finance" ], "workflows": [ "member-onboarding", "day-pass-checkin", "invoice-collections", "room-booking" ], "problems": [ "automate-billing", "reduce-manual-admin", "improve-member-experience" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "subscription", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://www.cobot.me/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "coolify", "name": "Coolify", "tagline": "Self-hostable PaaS to deploy apps without a full K8s team", "categories": [ "developer-platform" ], "roles": [ "technical-operator", "consultant-implementer" ], "workflows": [ "multi-site-rollout", "backup-restore-drill" ], "problems": [ "self-host-for-data-control", "reduce-software-cost", "integrate-stack" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 76, "homepage": "https://coolify.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "crater", "name": "Crater", "tagline": "Simple open-source invoicing for small operators", "categories": [ "billing-payments" ], "roles": [ "finance", "owner-operator" ], "workflows": [ "invoice-collections" ], "problems": [ "automate-billing", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AAL", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "stub", "featured": false, "rank_score": 55, "homepage": "https://craterapp.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "crowdsec", "name": "CrowdSec", "tagline": "Collaborative security engine for blocking abusive traffic", "categories": [ "security-compliance", "monitoring-observability" ], "roles": [ "technical-operator" ], "workflows": [ "incident-response", "compliance-review" ], "problems": [ "privacy-compliance", "secure-door-access" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 71, "homepage": "https://www.crowdsec.net/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "directus", "name": "Directus", "tagline": "Headless CMS/data platform (BSL source-available)", "categories": [ "developer-platform", "website-cms" ], "roles": [ "technical-operator", "consultant-implementer" ], "workflows": [ "member-onboarding", "marketing-campaigns" ], "problems": [ "integrate-stack", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "source-available", "spdx": null, "cost_model": "freemium", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 66, "homepage": "https://directus.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "discord", "name": "Discord", "tagline": "Free community chat platform used by some spaces for members", "categories": [ "community-engagement", "communication-chat" ], "roles": [ "community-manager", "event-coordinator", "marketing" ], "workflows": [ "community-programming", "event-lifecycle" ], "problems": [ "improve-member-experience", "run-events", "reduce-software-cost" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://discord.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "documenso", "name": "Documenso", "tagline": "Community-focused open signing platform", "categories": [ "legal-contracts" ], "roles": [ "owner-operator", "sales-manager", "technical-operator" ], "workflows": [ "member-onboarding", "tour-to-close" ], "problems": [ "reduce-software-cost", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://documenso.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "docuseal", "name": "DocuSeal", "tagline": "Open-source document signing for membership agreements", "categories": [ "legal-contracts", "membership-crm" ], "roles": [ "owner-operator", "sales-manager", "operations-manager", "technical-operator" ], "workflows": [ "member-onboarding", "tour-to-close", "compliance-review" ], "problems": [ "reduce-software-cost", "self-host-for-data-control", "reduce-manual-admin" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 79, "homepage": "https://www.docuseal.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "dolibarr", "name": "Dolibarr", "tagline": "Modular ERP/CRM for SMEs including memberships module ecosystem", "categories": [ "membership-crm", "billing-payments", "accounting" ], "roles": [ "owner-operator", "finance", "operations-manager" ], "workflows": [ "member-onboarding", "invoice-collections", "reporting-kpis" ], "problems": [ "reduce-software-cost", "replace-spreadsheets", "automate-billing" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-or-later", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://www.dolibarr.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "drawio", "name": "draw.io / diagrams.net", "tagline": "Diagramming for floor plans, networks, and process maps", "categories": [ "knowledge-base", "facility-operations" ], "roles": [ "operations-manager", "technical-operator", "facilities" ], "workflows": [ "facility-maintenance", "multi-site-rollout", "incident-response" ], "problems": [ "centralize-knowledge", "multi-location-consistency" ], "deployment": [ "self-hosted", "managed-saas", "desktop" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "trivial", "guide_status": "planned", "featured": false, "rank_score": 78, "homepage": "https://www.diagrams.net/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "easyappointments", "name": "Easy!Appointments", "tagline": "Open-source appointment scheduler for tours and services", "categories": [ "booking-scheduling" ], "roles": [ "sales-manager", "community-manager", "technical-operator" ], "workflows": [ "tour-to-close", "day-pass-checkin" ], "problems": [ "grow-pipeline", "reduce-manual-admin", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 71, "homepage": "https://easyappointments.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "element-synapse", "name": "Element / Synapse", "tagline": "Matrix-based secure messaging for staff and communities", "categories": [ "communication-chat", "security-compliance" ], "roles": [ "technical-operator", "community-manager", "operations-manager" ], "workflows": [ "incident-response", "community-programming" ], "problems": [ "self-host-for-data-control", "privacy-compliance" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://element.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "erpnext", "name": "ERPNext", "tagline": "Full open-source ERP adaptable to memberships, invoicing, and inventory", "categories": [ "membership-crm", "billing-payments", "accounting", "facility-operations" ], "roles": [ "owner-operator", "finance", "operations-manager", "consultant-implementer", "technical-operator" ], "workflows": [ "member-onboarding", "invoice-collections", "facility-maintenance", "reporting-kpis" ], "problems": [ "automate-billing", "replace-spreadsheets", "reduce-software-cost", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "expert", "guide_status": "full", "featured": true, "rank_score": 85, "homepage": "https://erpnext.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "espocrm", "name": "EspoCRM", "tagline": "Self-hosted CRM for tour pipelines and B2B workspace sales", "categories": [ "membership-crm" ], "roles": [ "sales-manager", "owner-operator", "community-manager" ], "workflows": [ "tour-to-close", "member-onboarding", "reporting-kpis" ], "problems": [ "grow-pipeline", "replace-spreadsheets", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "open-core", "spdx": "AGPL-3.0-or-later", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 81, "homepage": "https://www.espocrm.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "excalidraw", "name": "Excalidraw", "tagline": "Virtual whiteboard for workshops and architecture sketches", "categories": [ "community-engagement", "project-work-management" ], "roles": [ "community-manager", "event-coordinator", "technical-operator", "consultant-implementer" ], "workflows": [ "community-programming", "event-lifecycle", "tour-to-close" ], "problems": [ "run-events", "improve-member-experience", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas", "browser-extension" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "freemium", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 74, "homepage": "https://excalidraw.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "fail2ban", "name": "Fail2ban", "tagline": "Classic log-parsing ban tool for SSH and app abuse", "categories": [ "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "incident-response" ], "problems": [ "privacy-compliance", "disaster-recovery" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-2.0-or-later", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://www.fail2ban.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "figma", "name": "Figma", "tagline": "Freemium design tool for marketing and signage (proprietary)", "categories": [ "digital-signage", "website-cms" ], "roles": [ "marketing", "event-coordinator" ], "workflows": [ "marketing-campaigns", "event-lifecycle" ], "problems": [ "grow-pipeline", "run-events" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 75, "homepage": "https://www.figma.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "firefly-iii", "name": "Firefly III", "tagline": "Personal/small-org finance manager for cashflow visibility", "categories": [ "accounting" ], "roles": [ "owner-operator", "finance" ], "workflows": [ "reporting-kpis", "invoice-collections" ], "problems": [ "replace-spreadsheets", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "stub", "featured": false, "rank_score": 68, "homepage": "https://www.firefly-iii.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "forgejo", "name": "Forgejo", "tagline": "Community soft-fork of Gitea focused on free software governance", "categories": [ "developer-platform" ], "roles": [ "technical-operator" ], "workflows": [ "multi-site-rollout", "backup-restore-drill" ], "problems": [ "self-host-for-data-control", "centralize-knowledge" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-or-later", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://forgejo.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "formbricks", "name": "Formbricks", "tagline": "Open-source surveys and experience management", "categories": [ "forms-surveys", "community-engagement" ], "roles": [ "community-manager", "marketing", "owner-operator" ], "workflows": [ "community-programming", "reporting-kpis", "event-lifecycle" ], "problems": [ "improve-member-experience", "measure-utilization", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://formbricks.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "freescout", "name": "FreeScout", "tagline": "Lightweight self-hosted help desk and shared mailbox", "categories": [ "helpdesk-support" ], "roles": [ "community-manager", "operations-manager" ], "workflows": [ "member-onboarding", "incident-response", "facility-maintenance" ], "problems": [ "improve-member-experience", "reduce-manual-admin", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "easy", "guide_status": "full", "featured": true, "rank_score": 83, "homepage": "https://freescout.net/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "frigate-nvr", "name": "Frigate", "tagline": "Local AI NVR for camera analytics with privacy-minded self-hosting", "categories": [ "security-compliance", "iot-sensors", "facility-operations" ], "roles": [ "facilities", "technical-operator", "operations-manager" ], "workflows": [ "incident-response", "facility-maintenance", "compliance-review" ], "problems": [ "privacy-compliance", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "stub", "featured": false, "rank_score": 68, "homepage": "https://frigate.video/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "ghost", "name": "Ghost", "tagline": "Publishing platform for operator blogs, newsletters, and membership content", "categories": [ "website-cms", "email-marketing" ], "roles": [ "marketing", "owner-operator", "technical-operator" ], "workflows": [ "marketing-campaigns", "community-programming" ], "problems": [ "grow-pipeline", "improve-member-experience", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 80, "homepage": "https://ghost.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "gitea", "name": "Gitea", "tagline": "Lightweight self-hosted Git service for runbooks-as-code", "categories": [ "developer-platform", "knowledge-base" ], "roles": [ "technical-operator", "consultant-implementer" ], "workflows": [ "multi-site-rollout", "backup-restore-drill", "compliance-review" ], "problems": [ "self-host-for-data-control", "centralize-knowledge" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 77, "homepage": "https://about.gitea.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "google-analytics", "name": "Google Analytics", "tagline": "Free web analytics with significant privacy considerations", "categories": [ "analytics-bi" ], "roles": [ "marketing", "owner-operator" ], "workflows": [ "marketing-campaigns", "reporting-kpis", "compliance-review" ], "problems": [ "grow-pipeline", "measure-utilization", "privacy-compliance" ], "deployment": [ "managed-saas" ], "license_class": "free-saas", "spdx": null, "cost_model": "free-tier", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://analytics.google.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "google-workspace", "name": "Google Workspace", "tagline": "Freemium/paid productivity suite many spaces already use", "categories": [ "file-storage", "communication-chat", "email-marketing" ], "roles": [ "owner-operator", "community-manager", "operations-manager", "marketing", "sales-manager" ], "workflows": [ "member-onboarding", "marketing-campaigns", "tour-to-close", "community-programming" ], "problems": [ "reduce-manual-admin", "improve-member-experience", "grow-pipeline" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "subscription", "difficulty": "easy", "guide_status": "full", "featured": false, "rank_score": 86, "homepage": "https://workspace.google.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "grafana", "name": "Grafana", "tagline": "Observability dashboards for Wi-Fi, servers, and room sensors", "categories": [ "monitoring-observability", "analytics-bi" ], "roles": [ "technical-operator", "facilities", "operations-manager" ], "workflows": [ "incident-response", "facility-maintenance", "reporting-kpis" ], "problems": [ "improve-wifi-reliability", "disaster-recovery", "measure-utilization" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 80, "homepage": "https://grafana.com/oss/grafana/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "headscale", "name": "Headscale", "tagline": "Self-hosted control server compatible with Tailscale clients", "categories": [ "network-wifi", "security-compliance" ], "roles": [ "technical-operator", "multi-location-operator" ], "workflows": [ "multi-site-rollout", "access-provisioning" ], "problems": [ "self-host-for-data-control", "multi-location-consistency" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "BSD-3-Clause", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": false, "rank_score": 74, "homepage": "https://github.com/juanfont/headscale", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "home-assistant", "name": "Home Assistant", "tagline": "Open automation platform for sensors, lights, and DIY access experiments", "categories": [ "iot-sensors", "facility-operations", "automation-integration" ], "roles": [ "facilities", "technical-operator", "operations-manager" ], "workflows": [ "facility-maintenance", "access-provisioning", "incident-response" ], "problems": [ "measure-utilization", "secure-door-access", "self-host-for-data-control" ], "deployment": [ "self-hosted", "hardware-appliance" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": true, "rank_score": 76, "homepage": "https://www.home-assistant.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "invoice-ninja", "name": "Invoice Ninja", "tagline": "Invoicing and client portal with self-host option", "categories": [ "billing-payments", "accounting" ], "roles": [ "finance", "owner-operator", "operations-manager" ], "workflows": [ "invoice-collections", "member-onboarding" ], "problems": [ "automate-billing", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": null, "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 74, "homepage": "https://invoiceninja.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "jitsi-meet", "name": "Jitsi Meet", "tagline": "Open-source video meetings for tours, community events, and staff standups", "categories": [ "video-conferencing", "community-engagement" ], "roles": [ "community-manager", "event-coordinator", "sales-manager", "technical-operator" ], "workflows": [ "tour-to-close", "event-lifecycle", "community-programming" ], "problems": [ "improve-member-experience", "reduce-software-cost", "run-events" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": true, "rank_score": 81, "homepage": "https://jitsi.org/jitsi-meet/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "kanidm", "name": "Kanidm", "tagline": "Modern identity management platform written in Rust", "categories": [ "identity-sso", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "access-provisioning", "member-offboarding" ], "problems": [ "self-host-for-data-control", "privacy-compliance" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MPL-2.0", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "stub", "featured": false, "rank_score": 63, "homepage": "https://kanidm.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "keycloak", "name": "Keycloak", "tagline": "Open-source identity and access management for staff and member apps", "categories": [ "identity-sso", "security-compliance" ], "roles": [ "technical-operator", "operations-manager", "multi-location-operator" ], "workflows": [ "member-onboarding", "member-offboarding", "access-provisioning", "compliance-review" ], "problems": [ "secure-door-access", "integrate-stack", "privacy-compliance", "multi-location-consistency" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "full", "featured": true, "rank_score": 90, "homepage": "https://www.keycloak.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "librebooking", "name": "LibreBooking", "tagline": "Resource scheduling fork for rooms, equipment, and shared assets", "categories": [ "booking-scheduling", "event-management" ], "roles": [ "operations-manager", "community-manager", "event-coordinator" ], "workflows": [ "room-booking", "event-lifecycle", "facility-maintenance" ], "problems": [ "fill-meeting-rooms", "replace-spreadsheets", "improve-member-experience" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 80, "homepage": "https://librebooking.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "listmonk", "name": "listmonk", "tagline": "Self-hosted newsletter and mailing-list manager", "categories": [ "email-marketing", "community-engagement" ], "roles": [ "marketing", "community-manager", "event-coordinator", "technical-operator" ], "workflows": [ "marketing-campaigns", "community-programming", "event-lifecycle" ], "problems": [ "reduce-software-cost", "self-host-for-data-control", "grow-pipeline" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 89, "homepage": "https://listmonk.app/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "listserv-alternative-postfix", "name": "Postfix", "tagline": "Industry-standard MTA component (not a full mailbox product)", "categories": [ "developer-platform", "communication-chat" ], "roles": [ "technical-operator" ], "workflows": [ "incident-response" ], "problems": [ "self-host-for-data-control", "integrate-stack" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "IPL-1.0", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "stub", "featured": false, "rank_score": 50, "homepage": "http://www.postfix.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "mailchimp", "name": "Mailchimp", "tagline": "Freemium email marketing platform", "categories": [ "email-marketing" ], "roles": [ "marketing", "community-manager", "event-coordinator" ], "workflows": [ "marketing-campaigns", "event-lifecycle", "community-programming" ], "problems": [ "grow-pipeline", "run-events" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 77, "homepage": "https://mailchimp.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "mailcow", "name": "mailcow: dockerized", "tagline": "Full-featured mail server stack if you must self-host email", "categories": [ "communication-chat", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "incident-response", "member-onboarding" ], "problems": [ "self-host-for-data-control", "privacy-compliance" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "expert", "guide_status": "stub", "featured": false, "rank_score": 58, "homepage": "https://mailcow.email/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "matomo", "name": "Matomo", "tagline": "Full-featured web analytics you can self-host", "categories": [ "analytics-bi" ], "roles": [ "marketing", "technical-operator", "multi-location-operator" ], "workflows": [ "marketing-campaigns", "reporting-kpis", "compliance-review" ], "problems": [ "privacy-compliance", "self-host-for-data-control", "measure-utilization" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "GPL-3.0-or-later", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 76, "homepage": "https://matomo.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "mattermost", "name": "Mattermost", "tagline": "Self-hosted team messaging for staff coordination", "categories": [ "communication-chat" ], "roles": [ "operations-manager", "community-manager", "multi-location-operator", "technical-operator" ], "workflows": [ "incident-response", "multi-site-rollout", "facility-maintenance" ], "problems": [ "multi-location-consistency", "self-host-for-data-control", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "Apache-2.0", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 78, "homepage": "https://mattermost.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "mautic", "name": "Mautic", "tagline": "Open-source marketing automation", "categories": [ "email-marketing", "membership-crm" ], "roles": [ "marketing", "sales-manager", "technical-operator" ], "workflows": [ "marketing-campaigns", "tour-to-close" ], "problems": [ "grow-pipeline", "reduce-software-cost", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": false, "rank_score": 71, "homepage": "https://www.mautic.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "medusa", "name": "Medusa", "tagline": "Modern open-source commerce engine for custom storefronts", "categories": [ "pos-retail", "developer-platform", "billing-payments" ], "roles": [ "technical-operator", "consultant-implementer", "marketing" ], "workflows": [ "day-pass-checkin", "event-lifecycle" ], "problems": [ "automate-billing", "integrate-stack", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "freemium", "difficulty": "hard", "guide_status": "stub", "featured": false, "rank_score": 65, "homepage": "https://medusajs.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "metabase", "name": "Metabase", "tagline": "Business intelligence on top of your operational databases", "categories": [ "analytics-bi" ], "roles": [ "owner-operator", "finance", "operations-manager", "technical-operator" ], "workflows": [ "reporting-kpis", "compliance-review" ], "problems": [ "measure-utilization", "replace-spreadsheets", "multi-location-consistency" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 82, "homepage": "https://www.metabase.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "microsoft-365", "name": "Microsoft 365", "tagline": "Commercial productivity suite alternative for staff collaboration", "categories": [ "file-storage", "communication-chat", "security-compliance" ], "roles": [ "owner-operator", "operations-manager", "multi-location-operator", "technical-operator" ], "workflows": [ "member-onboarding", "compliance-review", "multi-site-rollout" ], "problems": [ "multi-location-consistency", "privacy-compliance", "reduce-manual-admin" ], "deployment": [ "managed-saas" ], "license_class": "proprietary", "spdx": null, "cost_model": "subscription", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 80, "homepage": "https://www.microsoft.com/microsoft-365", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "monica-crm", "name": "Monica", "tagline": "Personal CRM for relationship notes (use carefully for members)", "categories": [ "community-engagement", "membership-crm" ], "roles": [ "community-manager", "owner-operator" ], "workflows": [ "community-programming", "member-onboarding" ], "problems": [ "improve-member-experience", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-or-later", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "stub", "featured": false, "rank_score": 60, "homepage": "https://www.monicahq.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "mosquitto", "name": "Eclipse Mosquitto", "tagline": "MQTT broker for IoT messaging inside the building network", "categories": [ "iot-sensors", "network-wifi" ], "roles": [ "technical-operator", "facilities" ], "workflows": [ "facility-maintenance", "access-provisioning" ], "problems": [ "integrate-stack", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "EPL-2.0", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 65, "homepage": "https://mosquitto.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "n8n", "name": "n8n", "tagline": "Workflow automation connecting CRM, billing, chat, and sheets", "categories": [ "automation-integration" ], "roles": [ "technical-operator", "operations-manager", "consultant-implementer" ], "workflows": [ "member-onboarding", "invoice-collections", "tour-to-close" ], "problems": [ "integrate-stack", "reduce-manual-admin", "automate-billing" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "fair-code", "spdx": null, "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 90, "homepage": "https://n8n.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "netdata", "name": "Netdata", "tagline": "Real-time performance monitoring with low setup friction", "categories": [ "monitoring-observability" ], "roles": [ "technical-operator" ], "workflows": [ "incident-response" ], "problems": [ "disaster-recovery", "improve-wifi-reliability" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-or-later", "cost_model": "freemium", "difficulty": "easy", "guide_status": "stub", "featured": false, "rank_score": 69, "homepage": "https://www.netdata.cloud/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "nextcloud", "name": "Nextcloud", "tagline": "Self-hosted files, calendars, Talk, and Forms for operator teams", "categories": [ "file-storage", "communication-chat", "forms-surveys" ], "roles": [ "operations-manager", "technical-operator", "community-manager", "owner-operator" ], "workflows": [ "member-onboarding", "community-programming", "backup-restore-drill" ], "problems": [ "self-host-for-data-control", "centralize-knowledge", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 92, "homepage": "https://nextcloud.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "nexudus", "name": "Nexudus", "tagline": "Commercial coworking management suite (proprietary)", "categories": [ "membership-crm", "booking-scheduling", "billing-payments", "access-control" ], "roles": [ "owner-operator", "operations-manager", "community-manager", "multi-location-operator" ], "workflows": [ "member-onboarding", "room-booking", "invoice-collections", "access-provisioning" ], "problems": [ "automate-billing", "multi-location-consistency", "improve-member-experience" ], "deployment": [ "managed-saas" ], "license_class": "proprietary", "spdx": null, "cost_model": "subscription", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 68, "homepage": "https://www.nexudus.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "nginx", "name": "NGINX", "tagline": "Battle-tested web server and reverse proxy", "categories": [ "developer-platform", "website-cms" ], "roles": [ "technical-operator" ], "workflows": [ "multi-site-rollout", "incident-response" ], "problems": [ "self-host-for-data-control", "improve-wifi-reliability" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "BSD-2-Clause", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 80, "homepage": "https://nginx.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "nocodb", "name": "NocoDB", "tagline": "Turn SQL databases into smart spreadsheets", "categories": [ "developer-platform", "project-work-management" ], "roles": [ "technical-operator", "operations-manager", "consultant-implementer" ], "workflows": [ "reporting-kpis", "facility-maintenance" ], "problems": [ "replace-spreadsheets", "integrate-stack", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 68, "homepage": "https://nocodb.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "node-red", "name": "Node-RED", "tagline": "Flow-based automation for IoT and lightweight integrations", "categories": [ "automation-integration", "iot-sensors" ], "roles": [ "technical-operator", "facilities" ], "workflows": [ "facility-maintenance", "incident-response" ], "problems": [ "integrate-stack", "measure-utilization" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://nodered.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "notion", "name": "Notion", "tagline": "Freemium docs/wiki used heavily by community and ops teams", "categories": [ "knowledge-base", "project-work-management" ], "roles": [ "community-manager", "operations-manager", "marketing", "owner-operator" ], "workflows": [ "member-onboarding", "community-programming", "multi-site-rollout" ], "problems": [ "centralize-knowledge", "reduce-manual-admin" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "trivial", "guide_status": "full", "featured": false, "rank_score": 83, "homepage": "https://www.notion.so/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "oauth2-proxy", "name": "OAuth2 Proxy", "tagline": "Simple reverse-proxy auth against external identity providers", "categories": [ "identity-sso", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "access-provisioning" ], "problems": [ "integrate-stack", "secure-door-access" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 73, "homepage": "https://oauth2-proxy.github.io/oauth2-proxy/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "odoo-community", "name": "Odoo Community", "tagline": "Modular open-core ERP/CRM used by some flexible-workspace operators", "categories": [ "membership-crm", "billing-payments", "website-cms", "accounting" ], "roles": [ "owner-operator", "sales-manager", "finance", "consultant-implementer" ], "workflows": [ "tour-to-close", "invoice-collections", "member-onboarding", "marketing-campaigns" ], "problems": [ "grow-pipeline", "automate-billing", "replace-spreadsheets" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "LGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "hard", "guide_status": "full", "featured": true, "rank_score": 82, "homepage": "https://www.odoo.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "officerd-saas", "name": "OfficeRnD", "tagline": "Commercial flexible workspace platform (freemium/paid SaaS)", "categories": [ "membership-crm", "booking-scheduling", "billing-payments", "access-control" ], "roles": [ "owner-operator", "community-manager", "operations-manager", "sales-manager", "multi-location-operator" ], "workflows": [ "member-onboarding", "room-booking", "invoice-collections", "access-provisioning", "tour-to-close" ], "problems": [ "automate-billing", "fill-meeting-rooms", "improve-member-experience", "multi-location-consistency" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "subscription", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://www.officernd.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "openbao", "name": "OpenBao", "tagline": "Community-driven Vault fork under MPL", "categories": [ "password-secrets", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "access-provisioning", "compliance-review" ], "problems": [ "self-host-for-data-control", "privacy-compliance" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MPL-2.0", "cost_model": "free-self-hosted", "difficulty": "expert", "guide_status": "stub", "featured": false, "rank_score": 62, "homepage": "https://openbao.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "openproject", "name": "OpenProject", "tagline": "Classic open-source project management with timelines", "categories": [ "project-work-management" ], "roles": [ "operations-manager", "facilities", "multi-location-operator", "consultant-implementer" ], "workflows": [ "facility-maintenance", "multi-site-rollout" ], "problems": [ "multi-location-consistency", "replace-spreadsheets" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "GPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://www.openproject.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "opnsense", "name": "OPNsense", "tagline": "Open-source firewall/router platform for advanced network control", "categories": [ "network-wifi", "security-compliance" ], "roles": [ "technical-operator", "facilities" ], "workflows": [ "facility-maintenance", "incident-response", "visitor-management" ], "problems": [ "improve-wifi-reliability", "secure-door-access", "privacy-compliance" ], "deployment": [ "self-hosted", "hardware-appliance" ], "license_class": "oss-osi-approved", "spdx": "BSD-2-Clause", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": false, "rank_score": 76, "homepage": "https://opnsense.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "optix-app", "name": "Optix", "tagline": "Workplace experience app platform (proprietary)", "categories": [ "booking-scheduling", "community-engagement", "access-control" ], "roles": [ "community-manager", "operations-manager", "owner-operator", "multi-location-operator" ], "workflows": [ "room-booking", "desk-hot-desk", "community-programming", "day-pass-checkin" ], "problems": [ "improve-member-experience", "fill-meeting-rooms", "multi-location-consistency" ], "deployment": [ "managed-saas", "mobile" ], "license_class": "proprietary", "spdx": null, "cost_model": "subscription", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 64, "homepage": "https://www.optixapp.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "outline", "name": "Outline", "tagline": "Beautiful team knowledge base (source-available license)", "categories": [ "knowledge-base" ], "roles": [ "operations-manager", "community-manager", "technical-operator" ], "workflows": [ "member-onboarding", "multi-site-rollout" ], "problems": [ "centralize-knowledge", "multi-location-consistency" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "source-available", "spdx": null, "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://www.getoutline.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "paperless-ngx", "name": "Paperless-ngx", "tagline": "Document digitization for contracts, invoices, and mailroom scans", "categories": [ "file-storage", "mailroom-virtual-office", "facility-operations" ], "roles": [ "virtual-office-mailroom", "finance", "operations-manager", "technical-operator" ], "workflows": [ "mail-package-handling", "member-onboarding", "compliance-review" ], "problems": [ "operate-virtual-office", "replace-spreadsheets", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 83, "homepage": "https://docs.paperless-ngx.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "passbolt", "name": "Passbolt", "tagline": "Team password manager with open-source edition", "categories": [ "password-secrets", "security-compliance" ], "roles": [ "technical-operator", "operations-manager" ], "workflows": [ "member-offboarding", "vendor-offboarding", "incident-response" ], "problems": [ "privacy-compliance", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 74, "homepage": "https://www.passbolt.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "penpot", "name": "Penpot", "tagline": "Open-source design tool for signage, wayfinding, and marketing mocks", "categories": [ "digital-signage", "website-cms" ], "roles": [ "marketing", "operations-manager", "event-coordinator" ], "workflows": [ "marketing-campaigns", "event-lifecycle", "facility-maintenance" ], "problems": [ "reduce-software-cost", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "MPL-2.0", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 73, "homepage": "https://penpot.app/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "pfsense-ce", "name": "pfSense CE", "tagline": "Popular open-source firewall distribution (CE vs Plus matters)", "categories": [ "network-wifi", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "facility-maintenance", "incident-response" ], "problems": [ "improve-wifi-reliability", "privacy-compliance" ], "deployment": [ "self-hosted", "hardware-appliance" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": false, "rank_score": 74, "homepage": "https://www.pfsense.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "pi-hole", "name": "Pi-hole", "tagline": "DNS-level blocking for guest and staff networks (use carefully)", "categories": [ "network-wifi", "security-compliance" ], "roles": [ "technical-operator", "facilities" ], "workflows": [ "incident-response", "facility-maintenance" ], "problems": [ "improve-wifi-reliability", "privacy-compliance" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "EUPL-1.2", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 67, "homepage": "https://pi-hole.net/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "plane", "name": "Plane", "tagline": "Open-source project management for internal ops initiatives", "categories": [ "project-work-management" ], "roles": [ "operations-manager", "technical-operator", "owner-operator" ], "workflows": [ "facility-maintenance", "multi-site-rollout", "marketing-campaigns" ], "problems": [ "replace-spreadsheets", "multi-location-consistency" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 71, "homepage": "https://plane.so/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "plausible-ce", "name": "Plausible Community Edition", "tagline": "Lightweight analytics with a strong privacy posture", "categories": [ "analytics-bi" ], "roles": [ "marketing", "technical-operator", "owner-operator" ], "workflows": [ "marketing-campaigns", "reporting-kpis" ], "problems": [ "privacy-compliance", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "AGPL-3.0-only", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 79, "homepage": "https://plausible.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "portainer-ce", "name": "Portainer CE", "tagline": "Docker/Kubernetes management UI for small ops teams", "categories": [ "developer-platform", "monitoring-observability" ], "roles": [ "technical-operator", "operations-manager" ], "workflows": [ "multi-site-rollout", "incident-response", "backup-restore-drill" ], "problems": [ "self-host-for-data-control", "reduce-manual-admin" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "Zlib", "cost_model": "open-core-paid-features", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 75, "homepage": "https://www.portainer.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "postal", "name": "Postal", "tagline": "Self-hosted mail delivery platform for application email", "categories": [ "email-marketing", "developer-platform" ], "roles": [ "technical-operator" ], "workflows": [ "marketing-campaigns", "member-onboarding" ], "problems": [ "self-host-for-data-control", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "expert", "guide_status": "stub", "featured": false, "rank_score": 57, "homepage": "https://docs.postalserver.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "posthog", "name": "PostHog", "tagline": "Product analytics for custom member portals and apps", "categories": [ "analytics-bi", "developer-platform" ], "roles": [ "technical-operator", "marketing", "owner-operator" ], "workflows": [ "reporting-kpis", "marketing-campaigns" ], "problems": [ "measure-utilization", "improve-member-experience", "privacy-compliance" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "MIT", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 73, "homepage": "https://posthog.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "prestashop", "name": "PrestaShop", "tagline": "Open-source e-commerce for merchandise and day passes online", "categories": [ "pos-retail", "billing-payments", "website-cms" ], "roles": [ "marketing", "owner-operator", "finance" ], "workflows": [ "day-pass-checkin", "event-lifecycle", "invoice-collections" ], "problems": [ "automate-billing", "run-events", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "OSL-3.0", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 64, "homepage": "https://www.prestashop.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "prometheus", "name": "Prometheus", "tagline": "Metrics collection backbone for infrastructure observability", "categories": [ "monitoring-observability" ], "roles": [ "technical-operator" ], "workflows": [ "incident-response", "multi-site-rollout" ], "problems": [ "improve-wifi-reliability", "disaster-recovery" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "planned", "featured": true, "rank_score": 75, "homepage": "https://prometheus.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "rallly", "name": "Rallly", "tagline": "Self-hostable scheduling polls for finding meeting times", "categories": [ "booking-scheduling", "community-engagement" ], "roles": [ "community-manager", "event-coordinator", "operations-manager" ], "workflows": [ "event-lifecycle", "community-programming" ], "problems": [ "run-events", "reduce-manual-admin", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "freemium", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://rallly.co/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "restic", "name": "Restic", "tagline": "Encrypted backups for critical operator data", "categories": [ "backup-recovery", "security-compliance" ], "roles": [ "technical-operator", "operations-manager", "owner-operator" ], "workflows": [ "backup-restore-drill", "incident-response" ], "problems": [ "disaster-recovery", "self-host-for-data-control" ], "deployment": [ "self-hosted", "desktop" ], "license_class": "oss-osi-approved", "spdx": "BSD-2-Clause", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 90, "homepage": "https://restic.net/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "rocket-chat", "name": "Rocket.Chat", "tagline": "Open-core team chat and omnichannel communications", "categories": [ "communication-chat", "helpdesk-support" ], "roles": [ "community-manager", "operations-manager", "technical-operator" ], "workflows": [ "incident-response", "tour-to-close", "community-programming" ], "problems": [ "self-host-for-data-control", "improve-member-experience" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "MIT", "cost_model": "open-core-paid-features", "difficulty": "hard", "guide_status": "stub", "featured": false, "rank_score": 69, "homepage": "https://www.rocket.chat/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "roundcube", "name": "Roundcube", "tagline": "Browser webmail client for self-hosted mail stacks", "categories": [ "communication-chat" ], "roles": [ "technical-operator", "operations-manager" ], "workflows": [ "incident-response" ], "problems": [ "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-or-later", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 55, "homepage": "https://roundcube.net/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "seatsurfing", "name": "Seatsurfing", "tagline": "Open-source desk and space booking for hybrid offices and coworking floors", "categories": [ "booking-scheduling", "facility-operations" ], "roles": [ "operations-manager", "community-manager", "facilities", "technical-operator" ], "workflows": [ "desk-hot-desk", "day-pass-checkin", "reporting-kpis" ], "problems": [ "measure-utilization", "improve-member-experience", "replace-spreadsheets", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 84, "homepage": "https://seatsurfing.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "sentry-oss", "name": "Sentry (self-hosted / SaaS)", "tagline": "Error monitoring for custom portals (open-core / freemium SaaS)", "categories": [ "monitoring-observability", "developer-platform" ], "roles": [ "technical-operator" ], "workflows": [ "incident-response" ], "problems": [ "improve-member-experience", "disaster-recovery" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "source-available", "spdx": null, "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://sentry.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "slack", "name": "Slack", "tagline": "Freemium team chat commonly used by staff and member communities", "categories": [ "communication-chat", "community-engagement" ], "roles": [ "community-manager", "operations-manager", "marketing", "sales-manager" ], "workflows": [ "community-programming", "incident-response", "tour-to-close" ], "problems": [ "improve-member-experience", "reduce-manual-admin" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "trivial", "guide_status": "planned", "featured": false, "rank_score": 78, "homepage": "https://slack.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "stirling-pdf", "name": "Stirling PDF", "tagline": "Self-hosted PDF toolkit for admin paperwork", "categories": [ "file-storage", "facility-operations" ], "roles": [ "operations-manager", "virtual-office-mailroom", "finance" ], "workflows": [ "member-onboarding", "mail-package-handling", "compliance-review" ], "problems": [ "self-host-for-data-control", "operate-virtual-office", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "planned", "featured": false, "rank_score": 75, "homepage": "https://www.stirlingpdf.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "strapi", "name": "Strapi", "tagline": "Open-source headless CMS for marketing and portal content", "categories": [ "website-cms", "developer-platform" ], "roles": [ "marketing", "technical-operator" ], "workflows": [ "marketing-campaigns", "community-programming" ], "problems": [ "grow-pipeline", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "open-core", "spdx": "MIT", "cost_model": "open-core-paid-features", "difficulty": "moderate", "guide_status": "stub", "featured": false, "rank_score": 69, "homepage": "https://strapi.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "stripe", "name": "Stripe", "tagline": "Payments infrastructure (proprietary) commonly paired with open tools", "categories": [ "billing-payments" ], "roles": [ "finance", "owner-operator", "technical-operator" ], "workflows": [ "invoice-collections", "member-onboarding", "day-pass-checkin" ], "problems": [ "automate-billing", "integrate-stack" ], "deployment": [ "managed-saas" ], "license_class": "proprietary", "spdx": null, "cost_model": "usage-based", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 88, "homepage": "https://stripe.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "suitecrm", "name": "SuiteCRM", "tagline": "Veteran open-source CRM for longer sales cycles", "categories": [ "membership-crm" ], "roles": [ "sales-manager", "consultant-implementer", "owner-operator" ], "workflows": [ "tour-to-close", "reporting-kpis" ], "problems": [ "grow-pipeline", "replace-spreadsheets", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "hard", "guide_status": "stub", "featured": false, "rank_score": 66, "homepage": "https://suitecrm.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "supabase", "name": "Supabase", "tagline": "Postgres platform for custom coworking apps (open-core)", "categories": [ "developer-platform", "identity-sso", "file-storage" ], "roles": [ "technical-operator", "consultant-implementer" ], "workflows": [ "member-onboarding", "room-booking" ], "problems": [ "integrate-stack", "self-host-for-data-control", "improve-member-experience" ], "deployment": [ "managed-saas", "self-hosted" ], "license_class": "open-core", "spdx": "Apache-2.0", "cost_model": "freemium", "difficulty": "hard", "guide_status": "planned", "featured": true, "rank_score": 80, "homepage": "https://supabase.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "traefik", "name": "Traefik", "tagline": "Cloud-native reverse proxy popular with Docker stacks", "categories": [ "developer-platform", "security-compliance" ], "roles": [ "technical-operator" ], "workflows": [ "multi-site-rollout" ], "problems": [ "self-host-for-data-control", "integrate-stack" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 78, "homepage": "https://traefik.io/traefik/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "twenty-crm", "name": "Twenty", "tagline": "Modern open-source CRM alternative for lightweight sales teams", "categories": [ "membership-crm" ], "roles": [ "sales-manager", "owner-operator", "technical-operator" ], "workflows": [ "tour-to-close", "reporting-kpis" ], "problems": [ "grow-pipeline", "replace-spreadsheets", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 78, "homepage": "https://twenty.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "typeform", "name": "Typeform", "tagline": "Freemium forms for tours, feedback, and applications", "categories": [ "forms-surveys", "membership-crm" ], "roles": [ "marketing", "sales-manager", "community-manager" ], "workflows": [ "tour-to-close", "community-programming", "event-lifecycle" ], "problems": [ "grow-pipeline", "improve-member-experience" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "trivial", "guide_status": "planned", "featured": false, "rank_score": 72, "homepage": "https://www.typeform.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "umami", "name": "Umami", "tagline": "Privacy-friendly web analytics for marketing sites", "categories": [ "analytics-bi" ], "roles": [ "marketing", "owner-operator", "technical-operator" ], "workflows": [ "marketing-campaigns", "reporting-kpis" ], "problems": [ "privacy-compliance", "grow-pipeline", "self-host-for-data-control" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "freemium", "difficulty": "easy", "guide_status": "full", "featured": true, "rank_score": 84, "homepage": "https://umami.is/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "unifi-network", "name": "UniFi Network", "tagline": "Free controller software for UniFi networking hardware (proprietary ecosystem)", "categories": [ "network-wifi", "facility-operations" ], "roles": [ "technical-operator", "facilities", "operations-manager" ], "workflows": [ "facility-maintenance", "incident-response", "visitor-management" ], "problems": [ "improve-wifi-reliability", "secure-door-access", "multi-location-consistency" ], "deployment": [ "self-hosted", "hardware-appliance", "managed-saas" ], "license_class": "proprietary", "spdx": null, "cost_model": "hardware-plus-software", "difficulty": "moderate", "guide_status": "full", "featured": true, "rank_score": 85, "homepage": "https://ui.com/wi-fi", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "uptime-kuma", "name": "Uptime Kuma", "tagline": "Friendly self-hosted uptime monitoring for member-facing services", "categories": [ "monitoring-observability" ], "roles": [ "technical-operator", "operations-manager" ], "workflows": [ "incident-response", "backup-restore-drill" ], "problems": [ "improve-member-experience", "disaster-recovery", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "MIT", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "full", "featured": true, "rank_score": 88, "homepage": "https://uptime.kuma.pet/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "vault-hashicorp", "name": "HashiCorp Vault", "tagline": "Secrets management for advanced technical operators", "categories": [ "password-secrets", "security-compliance", "developer-platform" ], "roles": [ "technical-operator" ], "workflows": [ "access-provisioning", "incident-response", "compliance-review" ], "problems": [ "privacy-compliance", "self-host-for-data-control", "secure-door-access" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "source-available", "spdx": null, "cost_model": "open-core-paid-features", "difficulty": "expert", "guide_status": "stub", "featured": false, "rank_score": 68, "homepage": "https://www.vaultproject.io/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "vaultwarden", "name": "Vaultwarden", "tagline": "Lightweight Bitwarden-compatible password server for staff secrets", "categories": [ "password-secrets", "security-compliance" ], "roles": [ "technical-operator", "operations-manager", "owner-operator" ], "workflows": [ "incident-response", "member-offboarding", "vendor-offboarding" ], "problems": [ "privacy-compliance", "self-host-for-data-control", "reduce-software-cost" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "full", "featured": true, "rank_score": 88, "homepage": "https://github.com/dani-garcia/vaultwarden", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "wikijs", "name": "Wiki.js", "tagline": "Modern self-hosted wiki with Git storage options", "categories": [ "knowledge-base" ], "roles": [ "technical-operator", "operations-manager", "community-manager" ], "workflows": [ "member-onboarding", "facility-maintenance" ], "problems": [ "centralize-knowledge", "self-host-for-data-control" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 70, "homepage": "https://js.wiki/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "wireguard", "name": "WireGuard", "tagline": "Modern VPN for secure remote admin and multi-site links", "categories": [ "network-wifi", "security-compliance" ], "roles": [ "technical-operator", "multi-location-operator" ], "workflows": [ "multi-site-rollout", "incident-response", "access-provisioning" ], "problems": [ "multi-location-consistency", "secure-door-access", "privacy-compliance" ], "deployment": [ "self-hosted" ], "license_class": "oss-osi-approved", "spdx": "GPL-2.0-only", "cost_model": "free-self-hosted", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 82, "homepage": "https://www.wireguard.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "woocommerce", "name": "WooCommerce", "tagline": "WordPress e-commerce plugin for day passes and merch", "categories": [ "pos-retail", "billing-payments", "website-cms" ], "roles": [ "marketing", "owner-operator", "finance" ], "workflows": [ "day-pass-checkin", "event-lifecycle", "marketing-campaigns" ], "problems": [ "automate-billing", "grow-pipeline", "run-events" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "GPL-3.0-or-later", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": false, "rank_score": 76, "homepage": "https://woocommerce.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "wordpress", "name": "WordPress", "tagline": "Ubiquitous CMS for marketing sites, blogs, and membership plugins", "categories": [ "website-cms", "forms-surveys" ], "roles": [ "marketing", "owner-operator", "technical-operator" ], "workflows": [ "marketing-campaigns", "tour-to-close", "event-lifecycle" ], "problems": [ "grow-pipeline", "reduce-software-cost", "run-events" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "GPL-2.0-or-later", "cost_model": "free-self-hosted", "difficulty": "easy", "guide_status": "full", "featured": true, "rank_score": 85, "homepage": "https://wordpress.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "zammad", "name": "Zammad", "tagline": "Full-featured open-source helpdesk and ticket system", "categories": [ "helpdesk-support" ], "roles": [ "community-manager", "operations-manager", "multi-location-operator" ], "workflows": [ "incident-response", "member-onboarding", "facility-maintenance" ], "problems": [ "improve-member-experience", "multi-location-consistency" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "AGPL-3.0-or-later", "cost_model": "freemium", "difficulty": "hard", "guide_status": "planned", "featured": false, "rank_score": 73, "homepage": "https://zammad.org/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "zoom", "name": "Zoom", "tagline": "Freemium video meetings for tours and hybrid events", "categories": [ "video-conferencing", "event-management" ], "roles": [ "sales-manager", "event-coordinator", "community-manager" ], "workflows": [ "tour-to-close", "event-lifecycle", "community-programming" ], "problems": [ "run-events", "grow-pipeline", "improve-member-experience" ], "deployment": [ "managed-saas" ], "license_class": "freemium-saas", "spdx": null, "cost_model": "freemium", "difficulty": "trivial", "guide_status": "planned", "featured": false, "rank_score": 82, "homepage": "https://zoom.us/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" }, { "id": "zulip", "name": "Zulip", "tagline": "Threaded team chat that keeps multi-topic ops conversations organized", "categories": [ "communication-chat", "community-engagement" ], "roles": [ "community-manager", "operations-manager", "event-coordinator", "technical-operator" ], "workflows": [ "community-programming", "incident-response", "event-lifecycle" ], "problems": [ "improve-member-experience", "self-host-for-data-control", "reduce-software-cost" ], "deployment": [ "self-hosted", "managed-saas" ], "license_class": "oss-osi-approved", "spdx": "Apache-2.0", "cost_model": "freemium", "difficulty": "moderate", "guide_status": "planned", "featured": true, "rank_score": 77, "homepage": "https://zulip.com/", "verification_status": "partially-verified", "last_reviewed": "2026-07-17" } ], "stacks": [ { "id": "bootstrap-near-zero", "name": "Bootstrap Near-Zero Cash Stack", "tagline": "Self-host the minimum viable operator toolkit on one VPS", "budget": "under-50", "components": [ "caddy", "vaultwarden", "bookstack", "uptime-kuma", "restic", "espocrm", "listmonk", "freescout" ] }, { "id": "commercial-hybrid", "name": "Commercial Hybrid", "tagline": "Vertical coworking SaaS plus open tools for cost control", "budget": "under-500", "components": [ "cobot", "stripe", "bookstack", "n8n", "uptime-kuma", "metabase", "google-workspace" ] }, { "id": "member-experience-lite", "name": "Member Experience Lite", "tagline": "Tours, rooms, chat, and feedback without a full IWMS", "budget": "under-200", "components": [ "cal-com", "seatsurfing", "librebooking", "chatwoot", "formbricks", "zulip", "umami" ] }, { "id": "privacy-first-selfhost", "name": "Privacy-First Self-Host", "tagline": "Identity, files, analytics, and secrets under operator control", "budget": "under-200", "components": [ "authentik", "nextcloud", "vaultwarden", "umami", "mattermost", "wireguard", "restic" ] } ], "workflows": [ { "id": "access-provisioning", "name": "Access provisioning", "description": "Grant and maintain least-privilege access to coworking spaces and systems only after authorized human review of identity, role, site, and dates.", "primary_roles": [ "operations-manager", "technical-operator", "community-manager" ], "stages": [ { "id": "authorize", "name": "Authorize the request", "suggested_tool_ids": [] }, { "id": "provision", "name": "Provision approved access", "suggested_tool_ids": [ "authentik", "keycloak", "kanidm", "nexudus", "officerd-saas" ] }, { "id": "review-and-expire", "name": "Review and expire access", "suggested_tool_ids": [ "authentik", "keycloak", "home-assistant", "nexudus" ] } ], "last_reviewed": "2026-07-18" }, { "id": "backup-restore-drill", "name": "Backup and restore drill", "description": "Prove that critical coworking data and configurations can be restored safely through scheduled, isolated drills with named human approval and evidence.", "primary_roles": [ "technical-operator", "owner-operator", "operations-manager" ], "stages": [ { "id": "scope-and-approve", "name": "Scope and approve the drill", "suggested_tool_ids": [ "restic", "borgbackup" ] }, { "id": "restore-and-validate", "name": "Restore and validate", "suggested_tool_ids": [ "restic", "borgbackup", "portainer-ce" ] }, { "id": "clean-and-improve", "name": "Clean up and improve", "suggested_tool_ids": [ "uptime-kuma", "forgejo" ] } ], "last_reviewed": "2026-07-18" }, { "id": "community-programming", "name": "Community programming", "description": "Build a coworking community program from member needs, inclusive human facilitation, clear communications, and regular review rather than activity volume alone.", "primary_roles": [ "community-manager", "event-coordinator", "member-end-user" ], "stages": [ { "id": "listen-and-prioritize", "name": "Listen and prioritize", "suggested_tool_ids": [ "formbricks", "rallly", "typeform" ] }, { "id": "coordinate-and-invite", "name": "Coordinate and invite", "suggested_tool_ids": [ "listmonk", "mailchimp", "notion", "optix-app" ] }, { "id": "facilitate-and-learn", "name": "Facilitate and learn", "suggested_tool_ids": [ "discord", "element-synapse", "jitsi-meet", "zoom" ] } ], "last_reviewed": "2026-07-18" }, { "id": "compliance-review", "name": "Compliance review", "description": "Review a coworking operation against applicable obligations and internal controls using scoped evidence, accountable human judgment, and tracked remediation.", "primary_roles": [ "owner-operator", "operations-manager", "technical-operator", "consultant-implementer" ], "stages": [ { "id": "scope", "name": "Scope obligations and owners", "suggested_tool_ids": [ "docuseal", "paperless-ngx" ] }, { "id": "examine", "name": "Examine controls and evidence", "suggested_tool_ids": [ "authentik", "keycloak", "gitea", "metabase" ] }, { "id": "remediate-and-sign-off", "name": "Remediate and sign off", "suggested_tool_ids": [ "paperless-ngx", "stirling-pdf", "docuseal" ] } ], "last_reviewed": "2026-07-18" }, { "id": "day-pass-checkin", "name": "Day-pass check-in", "description": "Move a day-pass guest from reservation or walk-in through payment, identity checks, orientation, safe access, and end-of-day closure.", "primary_roles": [ "community-manager", "operations-manager", "member-end-user" ], "stages": [ { "id": "reserve-or-sell", "name": "Reserve or sell the pass", "suggested_tool_ids": [ "cal-com", "easyappointments", "cobot", "stripe", "woocommerce" ] }, { "id": "arrival", "name": "Verify and welcome", "suggested_tool_ids": [ "cobot", "optix-app", "seatsurfing" ] }, { "id": "close-day", "name": "Close the visit", "suggested_tool_ids": [ "cobot", "optix-app" ] } ], "last_reviewed": "2026-07-18" }, { "id": "desk-hot-desk", "name": "Desk and hot-desk use", "description": "Allocate shared desks fairly from reservation through arrival and reset while keeping accessibility, capacity, and human exceptions visible.", "primary_roles": [ "operations-manager", "community-manager", "member-end-user" ], "stages": [ { "id": "publish-inventory", "name": "Publish usable desk inventory", "suggested_tool_ids": [ "optix-app", "seatsurfing" ] }, { "id": "reserve-and-arrive", "name": "Reserve and arrive", "suggested_tool_ids": [ "optix-app", "seatsurfing" ] }, { "id": "checkout-and-reset", "name": "Check out and reset", "suggested_tool_ids": [ "optix-app", "seatsurfing" ] } ], "last_reviewed": "2026-07-18" }, { "id": "event-lifecycle", "name": "Event lifecycle", "description": "Plan, promote, deliver, and review coworking events with clear ownership for capacity, accessibility, safety, member impact, and follow-up.", "primary_roles": [ "event-coordinator", "community-manager", "marketing" ], "stages": [ { "id": "approve-and-plan", "name": "Approve and plan", "suggested_tool_ids": [ "airtable", "cal-com", "librebooking" ] }, { "id": "publish-and-register", "name": "Publish and register", "suggested_tool_ids": [ "typeform", "listmonk", "mailchimp", "woocommerce" ] }, { "id": "deliver", "name": "Deliver the event", "suggested_tool_ids": [ "bigbluebutton", "jitsi-meet", "zoom" ] }, { "id": "close-and-learn", "name": "Close and learn", "suggested_tool_ids": [ "formbricks", "airtable" ] } ], "last_reviewed": "2026-07-18" }, { "id": "facility-maintenance", "name": "Facility maintenance", "description": "Capture, prioritize, perform, verify, and learn from coworking facility maintenance while keeping safety decisions and physical work with qualified people.", "primary_roles": [ "facilities", "operations-manager", "community-manager" ], "stages": [ { "id": "report-and-make-safe", "name": "Report and make safe", "suggested_tool_ids": [ "freescout", "zammad", "airtable" ] }, { "id": "assess-and-schedule", "name": "Assess and schedule", "suggested_tool_ids": [ "erpnext", "openproject", "plane", "baserow" ] }, { "id": "complete-and-verify", "name": "Complete and verify", "suggested_tool_ids": [ "home-assistant", "grafana", "bookstack" ] } ], "last_reviewed": "2026-07-18" }, { "id": "incident-response", "name": "Incident response", "description": "Detect, assess, contain, communicate, and learn from coworking technology or facility incidents under named human command and safety procedures.", "primary_roles": [ "operations-manager", "technical-operator", "facilities", "owner-operator" ], "stages": [ { "id": "detect-and-triage", "name": "Detect and triage", "suggested_tool_ids": [ "uptime-kuma", "grafana", "prometheus", "freescout" ] }, { "id": "contain-and-communicate", "name": "Contain and communicate", "suggested_tool_ids": [ "mattermost", "slack", "zulip", "zammad" ] }, { "id": "recover-and-review", "name": "Recover and review", "suggested_tool_ids": [ "bookstack", "grafana", "sentry-oss", "uptime-kuma" ] } ], "last_reviewed": "2026-07-18" }, { "id": "invoice-collections", "name": "Invoice collections", "description": "Issue accurate coworking invoices, monitor payment status, and resolve overdue balances with documented human judgment and respectful escalation.", "primary_roles": [ "finance", "operations-manager", "owner-operator" ], "stages": [ { "id": "review-and-issue", "name": "Review and issue invoices", "suggested_tool_ids": [ "cobot", "erpnext", "invoice-ninja", "stripe" ] }, { "id": "reconcile", "name": "Reconcile payments", "suggested_tool_ids": [ "erpnext", "invoice-ninja", "stripe", "n8n" ] }, { "id": "follow-up", "name": "Follow up on overdue balances", "suggested_tool_ids": [ "crater", "invoice-ninja", "dolibarr", "officerd-saas" ] } ], "last_reviewed": "2026-07-18" }, { "id": "mail-package-handling", "name": "Mail and package handling", "description": "Receive, secure, notify, release, and dispose of member mail and packages with human custody checks and locally approved privacy rules.", "primary_roles": [ "virtual-office-mailroom", "operations-manager", "community-manager" ], "stages": [ { "id": "receive", "name": "Receive and inspect", "suggested_tool_ids": [ "paperless-ngx" ] }, { "id": "secure-and-notify", "name": "Secure and notify", "suggested_tool_ids": [ "paperless-ngx", "stirling-pdf" ] }, { "id": "release-or-dispose", "name": "Release or dispose", "suggested_tool_ids": [ "paperless-ngx" ] } ], "last_reviewed": "2026-07-18" }, { "id": "marketing-campaigns", "name": "Marketing campaigns", "description": "Plan and run coworking marketing campaigns with truthful local claims, consent-aware outreach, human approval, and measured learning tied to qualified demand.", "primary_roles": [ "marketing", "sales-manager", "owner-operator" ], "stages": [ { "id": "brief-and-review", "name": "Brief and review", "suggested_tool_ids": [ "canva", "figma", "plane" ] }, { "id": "publish-and-send", "name": "Publish and send", "suggested_tool_ids": [ "ghost", "wordpress", "listmonk", "mailchimp" ] }, { "id": "measure-and-decide", "name": "Measure and decide", "suggested_tool_ids": [ "matomo", "plausible-ce", "google-analytics", "posthog" ] } ], "last_reviewed": "2026-07-18" }, { "id": "member-offboarding", "name": "Member offboarding", "description": "Close a coworking membership cleanly while settling obligations, recovering property, revoking access, and preserving an appropriate human farewell.", "primary_roles": [ "community-manager", "operations-manager", "finance" ], "stages": [ { "id": "confirm-exit", "name": "Confirm exit terms", "suggested_tool_ids": [] }, { "id": "recover-and-settle", "name": "Recover property and settle account", "suggested_tool_ids": [] }, { "id": "revoke-and-close", "name": "Revoke access and close records", "suggested_tool_ids": [ "authentik", "keycloak", "kanidm", "passbolt", "vaultwarden" ] } ], "last_reviewed": "2026-07-18" }, { "id": "member-onboarding", "name": "Member onboarding", "description": "From signed agreement to first successful day on site: accounts, access, billing start, orientation, and welcome communications.", "primary_roles": [ "community-manager", "operations-manager", "sales-manager", "finance" ], "stages": [ { "id": "agreement", "name": "Agreement & identity", "suggested_tool_ids": [ "docuseal", "documenso", "espocrm", "cobot" ] }, { "id": "provision", "name": "Provision access & services", "suggested_tool_ids": [ "keycloak", "authentik", "freescout", "bookstack" ] }, { "id": "billing-start", "name": "Billing start", "suggested_tool_ids": [ "stripe", "invoice-ninja", "erpnext", "cobot" ] }, { "id": "welcome", "name": "Welcome & orientation", "suggested_tool_ids": [ "listmonk", "chatwoot", "notion" ] } ], "last_reviewed": "2026-07-17" }, { "id": "multi-site-rollout", "name": "Multi-site rollout", "description": "Introduce a coworking process or technology across locations through local discovery, controlled pilots, human readiness checks, and reversible deployment.", "primary_roles": [ "multi-location-operator", "operations-manager", "technical-operator", "consultant-implementer" ], "stages": [ { "id": "baseline-and-design", "name": "Baseline and design", "suggested_tool_ids": [ "bookstack", "outline", "drawio" ] }, { "id": "pilot", "name": "Pilot at a representative site", "suggested_tool_ids": [ "openproject", "plane", "prometheus" ] }, { "id": "deploy-and-stabilize", "name": "Deploy and stabilize", "suggested_tool_ids": [ "portainer-ce", "wireguard", "headscale", "caddy" ] } ], "last_reviewed": "2026-07-18" }, { "id": "reporting-kpis", "name": "Reporting and KPIs", "description": "Produce decision-ready coworking reports from defined sources while preserving human ownership of definitions, data quality, interpretation, and access.", "primary_roles": [ "owner-operator", "finance", "operations-manager", "multi-location-operator" ], "stages": [ { "id": "define", "name": "Define measures and owners", "suggested_tool_ids": [ "bookstack", "notion" ] }, { "id": "prepare-and-check", "name": "Prepare and check data", "suggested_tool_ids": [ "activepieces", "erpnext", "seatsurfing", "nocodb" ] }, { "id": "review-and-act", "name": "Review and act", "suggested_tool_ids": [ "metabase", "grafana", "plausible-ce", "actual-budget" ] } ], "last_reviewed": "2026-07-18" }, { "id": "room-booking", "name": "Room booking", "description": "Members or staff reserve meeting rooms with rules for duration, cleanup, and no-shows.", "primary_roles": [ "operations-manager", "community-manager", "event-coordinator" ], "stages": [ { "id": "request", "name": "Request / book", "suggested_tool_ids": [ "librebooking", "cal-com", "seatsurfing", "cobot" ] }, { "id": "fulfill", "name": "Fulfill & reset", "suggested_tool_ids": [ "home-assistant", "freescout" ] } ], "last_reviewed": "2026-07-17" }, { "id": "tour-to-close", "name": "Tour to close", "description": "Lead capture, tour scheduling, follow-up, proposal, and conversion to member—without losing context between sales and community.", "primary_roles": [ "sales-manager", "community-manager", "owner-operator" ], "stages": [ { "id": "capture", "name": "Lead capture", "suggested_tool_ids": [ "typeform", "espocrm", "chatwoot", "n8n" ] }, { "id": "tour", "name": "Tour", "suggested_tool_ids": [ "cal-com", "easyappointments", "zoom", "jitsi-meet" ] }, { "id": "close", "name": "Proposal & close", "suggested_tool_ids": [ "espocrm", "twenty-crm", "docuseal" ] } ], "last_reviewed": "2026-07-17" }, { "id": "vendor-offboarding", "name": "Vendor offboarding", "description": "End a coworking vendor relationship while preserving service continuity, recovering data and property, revoking access, and confirming contractual closure.", "primary_roles": [ "owner-operator", "operations-manager", "finance", "technical-operator" ], "stages": [ { "id": "plan-exit", "name": "Plan the exit", "suggested_tool_ids": [] }, { "id": "transition", "name": "Transition service and records", "suggested_tool_ids": [] }, { "id": "revoke-and-confirm", "name": "Revoke and confirm closure", "suggested_tool_ids": [ "passbolt", "vaultwarden" ] } ], "last_reviewed": "2026-07-18" }, { "id": "visitor-management", "name": "Visitor management", "description": "Welcome coworking visitors safely with host accountability, proportionate data collection, temporary access, and a reliable manual fallback.", "primary_roles": [ "community-manager", "operations-manager", "facilities" ], "stages": [ { "id": "pre-register", "name": "Pre-register when appropriate", "suggested_tool_ids": [] }, { "id": "check-in", "name": "Check in and orient", "suggested_tool_ids": [ "opnsense", "unifi-network" ] }, { "id": "checkout", "name": "Check out and account for visitors", "suggested_tool_ids": [] } ], "last_reviewed": "2026-07-18" } ] }